Privacy policy

Last updated: October 2026

This policy explains how Unearth Talent Ltd collects, uses, shares and protects personal information, and the rights you have over it. We follow the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, and the EU GDPR where it applies to people in the European Union.

1. Who we are

Unearth Talent Ltd is a specialist recruitment firm for AI and machine learning research and engineering roles. We are the controller of the personal information described in this policy.

Company: Unearth Talent Ltd
Address: 71 to 75 Shelton Street, Covent Garden, London, WC2H 9JQ
Data protection lead: Adam Henderson
Email: adam@unearthtalent.ai
ICO registration number: ZB959925

2. Information we collect

Candidates. Your name and contact details; your CV, career history, education and skills; publications, research and other professional work; your job preferences, availability and salary expectations; notes from our conversations and interviews; feedback from clients; and, where relevant, evidence of your right to work and any visas you hold.

Clients and contacts. Names, job titles, contact details, role requirements, and the information we need for contracts and invoicing.

Website visitors. Information you send us through the site or by email, and [describe analytics, or say: we do not use analytics or advertising cookies].

We do not ask for sensitive information such as health, ethnicity or religion. Please do not include it in your CV.

3. Where we get it

We collect information directly from you, from referrals, and from publicly available professional sources. These include LinkedIn, personal and university websites, GitHub, and research publication and conference sites such as OpenReview and arXiv. Where we collect your information from a public source, we will tell you who we are and point you to this policy the first time we contact you.

4. How we use it and why

  • Identifying and contacting people who may suit roles we are recruiting for. Legal basis: legitimate interests, matching skilled people with relevant opportunities.
  • Representing you for specific roles and managing the hiring process. Legal basis: legitimate interests, and your agreement before we submit you to any client.
  • Keeping in touch about future opportunities and market news. Legal basis: legitimate interests. You can opt out at any time.
  • Delivering our services to clients, and managing contracts and invoicing. Legal basis: contract and legitimate interests.
  • Carrying out right to work checks where required. Legal basis: legal obligation.
  • Meeting legal, tax and regulatory requirements. Legal basis: legal obligation.

We will never send your details to a client without your agreement to be put forward for that role.

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5. Who we share it with

Clients. Only the organisations you have agreed to be put forward to.

Service providers. These hold data on our behalf under contracts that require them to keep it secure. They include our applicant tracking system (Atlas), our email and file storage provider (Google Workspace), LinkedIn, and our website host (Webflow).

Professional advisers and authorities. Accountants, lawyers or regulators, where needed for legal or business reasons.

A buyer or investor if our business is sold, merged or restructured, under confidentiality terms.

We do not sell personal information.

6. International transfers

Many of our clients and some of our service providers are based outside the UK, including in the European Union and the United States. When we transfer personal information outside the UK, we rely on UK adequacy regulations, the UK International Data Transfer Agreement or Addendum, or the UK Extension to the EU and US Data Privacy Framework, as appropriate.

7. How long we keep it

We keep candidate information for up to 24 months after our last meaningful contact with you, then delete it unless you ask us to keep it. Client and invoicing records are kept for six years to meet legal and tax requirements. You can ask us to delete your information sooner at any time.

8. Security

We protect personal information by holding it only in established cloud services with recognised security certifications, using unique accounts with two step verification, encrypting all company devices, and limiting access to the people who need it. If we ever have a data breach that puts your rights at risk, we will tell you and the ICO as the law requires.

To report a security concern, please see unearthtalent.ai/security or email adam@unearthtalent.ai.

9. Your rights

You have the right to:

  • ask for a copy of the information we hold about you;
  • ask us to correct or update it;
  • ask us to delete it;
  • object to us using it, including for keeping in touch;
  • ask us to restrict how we use it;
  • ask us to transfer it to you or another organisation.

Email adam@unearthtalent.ai to make a request. We will respond within one month. If we delete your information, we will also ask any client we shared it with to do the same.

If you are unhappy with how we have handled your information, please tell us first. You can also complain to the Information Commissioner's Office at ico.org.uk.

10. Cookies

Our website uses cookies that are needed for it to work. 

11. Changes to this policy

We review this policy every year and update it when the law or our practices change. The date at the top shows when it last changed.

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